A board meeting is a major decision-making process and discussion within an organization. Alongside evaluating the performance of the previous year, these meetings assist in developing future strategies and approve plans of action that will encourage progress. These meetings are private and confidential or open to the public depending on the size of your organization.
The agenda is usually drafted by the executive secretary or the management assistant, with input from the chairman and CEO. It www.cbdboardroom.com/5-questions-boards-should-ask-after-an-audit/ also includes logistical information such as the time, date, meeting link or location as well as the attendees. The minutes from previous meetings are included, as well as an agenda of pending items. It is crucial for board members to go through the minutes from the previous meeting and then ratify them prior to taking up any new topics.
Reports that are too long and other routine items can drown a meeting in details. To ensure that meetings are productive and fun make sure to limit reports to not more than 25 percent of the total meeting time. Encourage the chairpersons and leaders to provide a summary prior to the meeting instead of providing a detailed account.
It is also helpful to have a parking area at the end of your agenda for any new discussion topics that do not fit into the top two priorities of the meeting. This will help you avoid being distracted, and waste time during the meeting. Making sure that discussions are focused on the most pressing issues will yield the best the value of every minute of the board meeting.