The structure of board meetings can vary based on the purpose and composition of each group. Certain meetings are formal and follow strict guidelines for parliamentary procedure (Call to Motions, Orders and Motions by Members.). Some meetings are more informal and can be held anywhere like the CEO’s house or a restaurant. No matter what the format the board meeting must include certain fundamental components.
The presiding director should start a new board meeting by addressing any logistics (date of the meeting, time and location of the meeting; link to the meeting or videoconference, etc.). This is also when special announcements, kudos, or shout-outs can be made.
After all the details have been dealt with Then, he’ll discuss any issues or concerns regarding the performance of the company. This is a chance for the C-suite as well as other managers to share their ideas and opinions on the past performance and the future. It’s important for the board to come up with unifying strategies that enable the company to grow in all departments and expand its market reach.
The board should then concentrate on creating action items that the chief officers will communicate to their departments. It could be as simple as enhancing a sales process or as complex as creating a brand new client onboarding protocol. The board should also choose key performance indicators (KPI) to measure the success against. The final step of the board meeting is to vote on any decisions that require the vote. Once the votes are tallied, a board can make a decision that was not approved by a majority vote, or restart the meeting.
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