Data room confidential mode allows the administrator of the virtual room to limit a particular user’s use of the VDR based on their IP address or device type. It’s an invaluable tool for M&A deals and other delicate business ventures.

A good service provider will provide users to customize their rights and two-factor authentication. They will also provide remote shred that removes downloaded files when an administrator has removed access. They will also be able to handle the most popular formats for files including PDFs as well as Excel XLSXs. The most trusted providers will be able to add a watermark on files that users download, which deters people from sharing copies of the files online. They can even specify a time limit for files downloaded which will prevent unauthorised downloading.

Other useful tools include redaction. It allows administrators to eliminate (black out) portions of text or specific sections of a document from the view of authorized users. This feature is vital because it safeguards all sensitive business information and personally identifiable information from hackers. Most reliable VDR providers will be able to erase PDF, doc graphics chipset amd radeon(tm) r5 graphics TXT, docx and txt files, as well as ppt, pptx as well as gif, jpg and jpg files and Q&A attachments.

Some providers let users print out documents that automatically include a „watermark“ and even download the original version. A good provider will also offer a question-and-answer function that allows users to talk about files in the dataroom and store answers in a searchable database. This can be invaluable for M&A deals or any due diligence project.