When selecting a board meeting software look for a company which offers a free trial or demo account. This will allow you to experience how easy it is to use and the advantages it has to offer. You should also find out the kind of customer support they offer, and how long it takes them to respond to http://digitalboardroom.net/the-necessity-of-a-board-meeting-software your questions or queries.

Board management tools reduce the time spent on meeting preparation by automating processes like finding the most efficient meeting times and gathering RSVP responses, and setting up meetings for recurring meetings. They also make it easier to share and collaborate on documents by placing them in a central location. In addition, using software for board meetings can cut costs for travel by allowing members to take part in meetings remotely.

Board members should be able to access their notes and meeting materials immediately regardless of whether they’re at the office or on vacation. Choose a board portal that supports mobile devices so directors can work from anywhere, at any time. Accessing meeting materials on their mobile or tablet makes it easier for them to remain engaged with the board even when they’re away from the office or in a foreign location.

The top board portals have enhanced security features that keep sensitive information safe. Look for SOC-II certification to ensure that confidential documents that the board reviews stay within the virtual boardroom, and aren’t a target for lawsuits that are frivolous or fishing expeditions. They should also allow anonymous voting on sensitive issues to ensure that everyone’s voice is heard.