We’ve all been in meetings that are a waste of time and money. Whether it’s the wrong people in the room or unproductive discussions the time you spend in meetings isn’t free. A well-organized agenda will ensure that you accomplish the goal of your meeting and get towards achieving your company’s goals.

A clear and concise agenda lets everyone know what’s expected to happen during the meeting and assists participants to prepare for it. The best way to design an effective agenda for your meeting is to include the following fundamental elements:

Determine the purpose of the meeting and list all expected outcomes of the discussion. This will keep you focused on the most important issues, and help avoid ineffective side-bars.

Determine what topics will be discussed for each item. This should include a brief description of the topic as well as https://boardroomliving.com/ the person who is responsible for addressing the subject. It will also indicate the amount of time that will be devoted to the discussion. It is also beneficial to include details about the location of the meeting, as well as its time zone, particularly for teams that are remote.

If you’re group collaboration, you might consider the agenda items as an open-ended question that will be answered by the group (i.e., „What steps should we take to rent equipment ?“). The act of phrasing each discussion item as an open-ended question can encourage discussion and help to clarify what is expected of the meeting.

Include a description of the process you’re planning to follow for each item on the agenda. This is a meeting element which is often neglected however it can be a major factor in the effectiveness of the meeting. Without a clearly defined process each participant will have to take their own decision about how to approach the topic which may lead to off-topic conversations or even a meeting derailment. By having a procedure participants can modify their remarks to remain within the allocated time or suggest additional time for a particular topic.